Frequently Asked Questions Regarding the New Filing Requirements for your Retailers' Sales, Compensating Use, and Withhholding Tax

Why am I being required to file electronically?
In accordance with Senate Bill 430 passed by the 2010 Kansas Legislature and subsequently signed into law by the governor, businesses will be required to submit Retailers' Sales, Compensating Use taxes, and Withholding Tax returns electronically. This new law takes effect July 1, 2010.

What are my electronic filing and payment options?

Kansas taxpayers are able to file and/or pay single jurisdiction Retailers Sales tax (ST16) using the Sales Tax TeleFile application. Taxpayers can also pay all Sales, Use and Withholding taxes simply by using a touch tone telephone.

The online WebTax business tax application can be used to file returns and make electronic payments for all Sales and Use tax accounts, submit your KW-5 withholding tax payments (even if they are zero), and complete your end-of-year Withholding tax returns and reports. This service is available at www.webtax.org.

Electronic payments for many tax accounts can be initiated directly from your bank. See "What are ACH Credits and ACH Debits?" for more information.

Out of state, corporate and bulk Sales Tax filers may also consider Streamlined Sales Tax (www.streamlinedsalestax.org) or Electronic Data Interchange (EDI) options.

I'm an annual filer, am I still required to submit my returns electronically?
Yes.

What are the benefits of electronic filing?
The online WebTax application and the telephone filing options are simple, safe, and FREE and conveniently available 24 hours a day, seven days a week. You also receive immediate confirmation that your return is filed.

Where do I go to file electronically?
File using the WebTax online business tax application by clicking the "Use WebTax Now" button on the department's Electronic Services page. This page is available at www.webtax.org.

I don't have a computer. What are my options?
You can file your single jurisdiction Sales Tax (ST16) return with payment using the Sales Tax TeleFile application by calling 1-877-317-5639 with your touch tone telephone. A PIN/Access code number and your FEIN are required. For more information about TeleFile including a TeleFile worksheet, click here.

You can also make payments for Withholding, Retailers Sales, Consumers Compensating Use and Retailers Compensating Use tax accounts using a touch tone telephone calling 1-877-600-5640. A PIN/Access code number and your FEIN are required.

Is the option to file by paper still available?
The Kansas Department of Revenue (KDOR) stopped providing paper forms on Sept. 30, 2010.

In those instances when taxpayers are technically unable to file electronically, the Department will work with users why they work to comply with the electronic filing requirement. To request forms, you must call 785-296-4937.

What are ACH Credits and ACH Debits?
Financial payments that are initiated through your bank and submitted to the Department of Revenue are ACH Credits. These electronic payments must fit into the format prescribed by the National Automated Clearing House Association (NACHA). If you use the Department's WebTax or telephone applications to pay your taxes, these payments are pulled from your bank account. This process is known as ACH Debit.

Can I remit a payment to you directly from my bank?
Yes, ACH Credit allows for your bank to remit payments directly from your bank to the department's bank.

Can you debit my account if I provide you with my account and payment information?
Yes, you provide your banking information and the department can debit you account for funds you specify on a date you select. This is known as an ACH Debit.

What is an EF-101 and when is it required?
Form EF-101 is an Authorization for Electronic Funds Transfer. This form is used verify that tax account numbers are accurate and active, report bank account details necessary to use the telephone payment applications, and authorize the Department to debit your account appropriately.

I need help! What are my resources?
For tax related issues, please contact Taxpayer Assistance at 785-368-8222. Technical issues call Electronic Services assistance 785-296-6993 or 1-800-525-3901 or email at eservices@kdor.ks.gov.