Tax Clearance Frequently Asked Questions
- Individuals seeking a tax clearance
- Businesses seeking a tax clearance
- Companies bidding on state contracts
- Individuals bidding on state contracts
- New hire State Agency employees (other than Dept. of Revenue)
- Department of Revenue employment applicants
- Special Events Website
Individuals seeking a standard tax clearance
What is a tax clearance certificate or letter?
A tax clearance certificate or letter provides an official statement as to the results of an account review done by the Kansas Department of Revenue. The department reviews master tax files to verify if all applicable tax returns are on file, the account is paid in full or on a department approved payment plan. Other information checked is if the account is pending any appeals or in bankruptcy. The tax clearance process is a comprehensive search to verify compliance with Kansas tax laws.
Why would I need a tax clearance?
You may be required to provide a Kansas tax clearance certificate or letter as part of a loan approval, to obtain a contract, apply for citizenship, as part of an employment application, professional licensing, passport applications, political appointments, grant applications and other various reasons.
Can anyone request an official tax clearance certificate or letter?
According to Kansas Law, tax information is CONFIDENTIAL. An official tax clearance certificate or letter for an individual will only be released to the following:
- The individual taxpayer themselves
- An individual who has notarized authorization from the taxpayer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information for the taxpayer. (Please provide a copy. Cannot use online application.)
For how long is a tax clearance valid?
A tax clearance is valid for 90 days after its issue date. The expiration date is noted on the certificate or letter. To renew a tax clearance, you will have to submit a new request.
Submit a tax clearance request.
Businesses seeking a standard tax clearance
What is a tax clearance certificate or letter?
A tax clearance certificate or letter provides an official statement as to the results of an account review done by the Kansas Department of Revenue. The department reviews master tax files to verify if all applicable tax returns are on file, the account is paid in full or on a department approved payment plan. Other information checked is if the account is pending any appeals or in bankruptcy. The tax clearance process is a comprehensive search to verify compliance with Kansas tax laws.
Why would my business need a tax clearance?
You may be required to provide a Kansas tax clearance certificate or letter as part of a loan approval, to obtain a contract, obtain a business license, company acquisitions, selling of business assets, merging corporations, franchise rules, and various other reasons.
Can anyone request an official tax clearance certificate or letter?
According to Kansas Law, tax information is CONFIDENTIAL. An official tax clearance certificate or letter for a business will only be released to the following:
- The business owner
- A corporate officer of the company
- An individual who has notarized authorization from the business owner or officer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information on behalf of the business. (Please provide a copy. Cannot use online application.)
For how long is a tax clearance valid?
A tax clearance is valid for 90 days after its issue date. The expiration date is noted on the certificate or letter. To renew a tax clearance, you will have to submit a new request.
Submit a tax clearance request.
Companies bidding on state contracts
Kansas statute requires any business or individual bidding on state contracts to submit an approved tax clearance, which is to be included in the contract proposal package, or contract renewal request.
The Statutory requirements for tax clearance are as follows:
75-3740(c) Any or all bids may be rejected, and a bid shall be rejected if it contains any material alteration or erasure. The Director of Purchasing may reject the bid of any bidder who is in arrears on taxes due the state, or who has failed to perform satisfactorily on a previous contract with the state. The Secretary of Revenue is hereby authorized to exchange such information with the Director of Purchasing as is necessary to effectuate the preceding sentence notwithstanding any other provision of law prohibiting disclosure of the contents of taxpayer records or information.
What is a tax clearance certificate or letter?
A tax clearance certificate or letter provides an official statement as to the results of an account review done by the Kansas Department of Revenue. The department reviews master tax files to verify if all applicable tax returns are on file, the account is paid in full or on a department approved payment plan. Other information checked is if the account is pending any appeals or in bankruptcy. The tax clearance process is a comprehensive search to verify compliance with Kansas tax laws.
Can anyone request an official tax clearance certificate or letter?
Tax information is CONFIDENTIAL. An official tax clearance certificate or letter for a business will only be released to the following:
- The business owner
- A corporate officer of the company
- An individual who has notarized authorization from the business owner or officer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information on behalf of the business. (Please provide a copy. Cannot use online application.)
For how long is a tax clearance valid?
A tax clearance is valid for 90 days after its issue date. The expiration date is noted on the certificate or letter. To renew a tax clearance, you will have to submit a new request.
Submit a tax clearance request.
Individuals bidding on state contracts
Kansas statute requires any business or individual bidding on state contracts to submit an approved tax clearance, which is to be included in the contract proposal package, or contract renewal request.
The Statutory requirements for tax clearance are as follows:
75-3740(c) Any or all bids may be rejected, and a bid shall be rejected if it contains any material alteration or erasure. The Director of Purchasing may reject the bid of any bidder who is in arrears on taxes due the state, or who has failed to perform satisfactorily on a previous contract with the state. The Secretary of Revenue is hereby authorized to exchange such information with the Director of Purchasing as is necessary to effectuate the preceding sentence notwithstanding any other provision of law prohibiting disclosure of the contents of taxpayer records or information.
What is a tax clearance certificate or letter?
A tax clearance certificate or letter provides an official statement as to the results of an account review done by the Kansas Department of Revenue. The department reviews master tax files to verify if all applicable tax returns are on file, the account is paid in full or on a department approved payment plan. Other information checked is if the account is pending any appeals or in bankruptcy. The tax clearance process is a comprehensive search to verify compliance with Kansas tax laws.
Can anyone request an official tax clearance certificate or letter?
Tax information is CONFIDENTIAL. An official tax clearance certificate or letter for a business will only be released to the following:
- The business owner
- A corporate officer of the company
- An individual who has notarized authorization from the business owner or officer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information on behalf of the business. (Please provide a copy. Cannot use online application.)
For how long is a tax clearance valid?
A tax clearance is valid for 90 days after its issue date. The expiration date is noted on the certificate or letter. To renew a tax clearance, you will have to submit a new request.
Submit a tax clearance request.
State Agencies (other than Department of Revenue) with new hired employees
Applicants for any State of Kansas job posting are required to submit a tax clearance request at the time of interview. Additional requirements need to be met for Department of Revenue job applicants.
What is a tax clearance certificate or letter?
A tax clearance certificate or letter provides an official statement as to the results of an account review done by the Kansas Department of Revenue. The department reviews master tax files to verify if all applicable tax returns are on file, the account is paid in full or on a department approved payment plan. Other information checked is if the account is pending any appeals or in bankruptcy. The tax clearance process is a comprehensive search to verify compliance with Kansas tax laws.
Can anyone request an official tax clearance certificate or letter?
Tax information is CONFIDENTIAL. An official tax clearance certificate or letter for a business will only be released to the following:
- The business owner
- A corporate officer of the company
- An individual who has notarized authorization from the business owner or officer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information on behalf of the business. (Please provide a copy. Cannot use online application.)
For how long is a tax clearance valid?
A tax clearance is valid for 90 days after its issue date. The expiration date is noted on the certificate or letter. To renew a tax clearance, you will have to submit a new request.
How will the new or re-hire employee information be submitted to the Department of Revenue?
- Every two weeks the Department of Administration, Division of Personnel Services sends a File Transfer Protocol (FTP) text file of all new employees in participating agencies which contains the: Social Security Number, Name, Address (Street, City, State and Zip Code), Date of Birth, Phone Number, Agency, and Effective-Hire-Date.
- The FTP text file of all new employees is downloaded to the Department of Revenue Tax Collection Systems for an automated review of employee's tax account.
- Once the review has been completed, the Kansas Department of Revenue will notify the new employee with a letter of approval or denial within 3 to 5 business days of receipt of the FTP file from the Department of Administration.
What happens if the new hire employee fails to cooperate with the Department of Revenue in resolving any tax clearance issues?
Any outstanding tax liabilities will be referred to the Department of Administration debtor offset program, under which a minimum 25% of an employee's net (disposable) pay is offset to satisfy outstanding Kansas tax liabilities. In addition, a Department of Administration collection fee of 17% will be added to the balance. Once payroll offset has begun, the only way to stop the deduction is to pay the balance in full. No other pay plans will be considered after payroll offset has begun.
Submit a tax clearance request.
Department of Revenue employment applicants
Applicants for any State of Kansas job posting are required to submit a tax clearance request. Additionally, if applying for a Dept of Revenue position, you must attach a valid tax clearance certificate or letter stating APPROVED with your employment application.
What if the deadline for application is about to expire, and I have not yet obtained an approved tax clearance?
The Department of revenue will accept a valid tax clearance to be added to your application packet up to five business days after the closing date of a position's posting.
What if I cannot obtain an approved tax clearance due to a liability?
Your application will not be considered for employment.
What is a tax clearance certificate or letter?
A tax clearance certificate or letter provides an official statement as to the results of an account review done by the Kansas Department of Revenue. The department reviews master tax files to verify if all applicable tax returns are on file, the account is paid in full or on a department approved payment plan. Other information checked is if the account is pending any appeals or in bankruptcy. The tax clearance process is a comprehensive search to verify compliance with Kansas tax laws.
Can anyone request an official tax clearance certificate or letter?
Tax information is CONFIDENTIAL. An official tax clearance certificate or letter for a business will only be released to the following:
- The business owner
- A corporate officer of the company
- An individual who has notarized authorization from the business owner or officer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information on behalf of the business. (Please provide a copy. Cannot use online application.)
For how long is a tax clearance valid?
A tax clearance is valid for 90 days after its issue date. The expiration date is noted on the certificate or letter. To renew a tax clearance, you will have to submit a new request.