Tax Clearance Frequently Asked Questions
A Certificate of Tax Clearance is a comprehensive review to determine and ensure that the applicant's account is in current compliance with all applicable:
- Kansas tax laws administered by the director of taxation within the Kansas Department of Revenue.
- Taxes/fees/payments administered by the Kansas Department of Labor.
- Other various fees/charges administered by Kansas state agencies.
The status of, and information pertaining to a tax clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s).
The Certificate of Tax Clearance and corresponding confirmation number (printed on the certificate) is used as proof of the approved clearance.
An individual may be required to provide a Kansas tax clearance certificate as part of a loan approval, to obtain a contract, apply for citizenship, as part of an employment application, professional licensing, passport applications, political appointments, grant applications and other various reasons.
A business may be required to provide a Kansas tax clearance certificate as part of a loan approval, to obtain a contract, obtain a business license, company acquisitions, selling of business assets, merging corporations, franchise rules, and various other reasons.
According to Kansas Law, tax information is CONFIDENTIAL.
An official tax clearance certificate for an individual will only be released to the following:
- The individual taxpayer themselves.
- An individual who has notarized authorization from the taxpayer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information for the taxpayer. (Please provide a copy. Cannot use online application.)
An official tax clearance certificate for a business will only be released to the following:
- The business owner
- A corporate officer, office manager, or other appointed official of the company
- An individual who has notarized authorization from the business owner or officer to request and receive tax information. (Please provide a copy. Cannot use online application.)
- An individual who has statutory authority or legal power of attorney to request and receive tax information on behalf of the business. (Please provide a copy. Cannot use online application.)
A tax clearance is valid for 90 days after the issue date. The expiration date is noted on the certificate or letter. To renew a tax clearance, you will have to submit a new request.
Companies/Individuals bidding on state contracts
Kansas statute requires any business or individual bidding on state contracts to submit an approved tax clearance, which is to be included in the contract proposal package, or contract renewal request. The Statutory requirements for tax clearance are as follows:
75-3740(c) Any or all bids may be rejected, and a bid shall be rejected if it contains any material alteration or erasure. The Director of Purchasing may reject the bid of any bidder who is in arrears on taxes due the state, or who has failed to perform satisfactorily on a previous contract with the state. The Secretary of Revenue is hereby authorized to exchange such information with the Director of Purchasing as is necessary to effectuate the preceding sentence notwithstanding any other provision of law prohibiting disclosure of the contents of taxpayer records or information.